Work, Worship, Study and Play

Policies

Privacy Policy - click here to read or download a pdf of Othona's Privacy policy.

Data Protection Policy - click here to read or download a pdf of Othona's Data Protection Policy.

(Revised by Othona Community 2018)

The Othona Community and Accessibility

Many Internet users find some websites difficult or even impossible to use because of the way they have been designed. For example, if the text is too small it can be difficult to read, or it might load too slowly. And people who use assistive technology, such as screen magnifiers and screen readers, can only see a website if it is compatible with the aids they are using.

The Othona Community works hard at being inclusive in everything it does, and that includes its web presence. We have aimed to make our website usable for everybody and we hope you like the new design. If there is anything that is preventing you from accessing these pages we would like to know about it. Use the contact details on the Contact Us page.

The Othona Community Communications Policy

  1. The Othona Community aims for all its communications to be expressed in clear language, honest, respectful, reasonably accessible for those with visual, hearing or other impairment, and in keeping with the mission statement of the charity. It also aims to make its organisational procedures as transparent as possible, while also being consistent with effective administration, appropriate confidentiality and legal compliance. Othona seeks to comply with the Disability Discrimination Act 1995 and the Data Protection Act 1998. This policy, its regular review, and any matters relating to legal compliance are the responsibility of the Othona Trustees.
  2. The principal means of communication at a whole-community level are:
    • Full Circle
    • the members and friends email list
    • the members and friends address list (e.g. for special mailings)
    • General Meetings annually and from time to time
    Responsibility for all these rests with the trustees, and management is by them or by others to whom they delegate. They may designate one of their number as 'Communications Trustee' who will have a particular brief for these matters and their regular review, and will be a first point of contact for members on questions of communications policy.
  3. The principal means of communication at a centre-specific level are:

    • the centres' programme brochures
    • the centres' members and friends email list (both postal and email)
    • the centres' email newsletters
    • the Othona Essex and Othona West Dorset websites
    Responsibility for these rests with the relevant warden (subject to his/her accountability to the trustees), and management is by them or by others to whom they delegate.

  4. The websites mentioned above are currently the only official Othona sites. They need good access from one to another, so that enquirers can easily 'click through'. Published addresses for contacting Othona will normally reflect these domain names and email communications with any official status will originate from them. Recipients should always be given clear information on how to delete, change or add to their contact details on Othona distribution lists.
  5. In an age of burgeoning electronic communications the community recognises that phenomena may arise which impact on Othona and on its public reputation, but which are not in its control (e.g. Othona groups on social networking sites). The trustees view this as an opportunity as well as a danger. They commend to all Othona members and supporters - who may find themselves acting as the community's eyes, ears and voice on the internet - the communication ethics outlined in paragraph 1 above.

Revised May 2008 (Revised by Othona Essex 2018)

We include lots of photos on our website (and in our brochures) to give a picture of our events, and of the landscape of Bradwell-on-Sea. Most of the photos are taken during events by Othona residents and visitors. If you do not wish (or you do not wish your child) to appear in photographs, just let us know when you arrive. Also, we do usually make an announcement during the notices asking visitors to tell us if they would like to remain out of any photographs. If a fellow visitor is taking photos, please feel free to tell them you don't wish to be included in photographs.

Safeguarding

Othona welcomes everyone in the wider community regardless of age, disability, gender, racial heritage, religious belief, sexual orientation, or identity and believes that everyone, visitors, staff and volunteers, has the right to equal protection from all types of harm, abuse or exploitation. Othona is committed to fostering a culture of safety and respect for all those in community. The Othona Community recognises its responsibilities in accordance with the The Care Act 2014; Children and Social work Act 2017; the Children Act (1989); Safeguarding Vulnerable Groups Act 2006 and also with general legal & moral obligations regarding the welfare of children, young people and vulnerable adults who visit our Centres, as set out in the Government guidance document. The Othona Community aims to ensure that children, young people and vulnerable adults are welcomed into a safe, caring environment. The Othona Community is committed to developing good Safeguarding practice in order to prevent the physical, emotional and sexual abuse and neglect of children, young people and vulnerable adults. The Othona Community has established a reporting procedure to be used should abuse be suspected, disclosed or discovered. The Othona Community aims to protect those Othona staff who work with children and young people from behaving in ways which may be well intended but are inadvisable and could lead to accusations. At Othona we want to work with children, parents and the community to ensure the safety of all those in the community: visitors, staff and volunteers. As such we believe that Safeguarding is Everyone’s Business, in that we all have a duty of care towards one another and that we are committed to acting quickly and responsibly when any instances or suspicions that may come to our attention, indicate the physical, sexual, emotional abuse or neglect of a child, young person or vulnerable adult. 

The staff at Othona have a duty to report any suspicions of abuse as per the procedures set out in the Othona Community Safeguarding Policy.

Safeguarding Policy

Othona Essex Website Feedback

If you have any questions, concerns or suggestions about the website please email Us.

This site was designed and built by Othona Essex, Circle Interactive and Ammonite Design. Thank you.